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Every request.Accounted for.

The purchase approval and reimbursement app for student clubs.

Try the demoBook a setup call

No sign-up needed. Sample data.

Create a club

Receipt attached

Battery test supplies

$184.08

Sample receipt

Reimbursements

Sample data

  • Battery test supplies

    Alex Kim

    $184.08
    Approved · funds reserved

  • Aluminum tubing

    Jordan Diaz

    $412.50
    Submitted

  • Safety glasses

    Sam Patel

    $96.12
    Paid

The receipt stays with the request.

Purchase requests and reimbursements for student teams that use their university’s payment system.

From receipt to paid.

Follow a reimbursement through review and payment. The member can see where it stands, who acted and what happens next.

At $184.08, this claim needs a subteam lead and a treasurer; bigger claims add approvers. The names are from a demo club.

A 90-second walkthrough of one reimbursement in Reqest. Ethan Brooks files a $184.08 receipt from his phone. Sofia Alvarez, his subteam lead, checks it against the receipt and sends it on. Priya Raman, the treasurer, reviews the budget impact and approves it, which reserves the money. Marcus Chen files it with the university, records the payout date, and marks it paid. Ethan then sees every step, with names and dates. Music only, no narration.

Only the university can spend your club’s money.

At most universities a club can’t hold its own bank account. The money sits in a payment system the school controls.

So a student pays $400 on a personal card and waits.

When reimbursement is slow, members stop spending, the budget goes unused and next year’s allocation drops.

Slowness eats the budget.

3-4 weeks
A normal wait during the semester
1 in 5
Harvard student orgs hit by delays in one semester

It’s the same story at school after school.

Rejection after you pay hurts more than delay.

A bounced claim can cost you six weeks.

A student fronts $400, then learns the fund doesn’t cover gas for car travel. The money is spent and the claim is dead.

Each bounce restarts a 30-day clock at the university. So Reqest checks the fund’s rules before anyone pays.

Student Gov Fund rulebook

Evaluated at submission, before anyone spends

  • AlcoholBlocked
  • Gas for car travelBlocked
  • Event insuranceBlocked
  • Single-use water bottlesBlocked
  • Social retreatsBlocked
  • Food & beverage over the 30% capWarn · waiver
  • Travel outside the fund's regionWarn · waiver
  • Prizes and giftsWarn · waiver

Gas for car travel isn’t covered by this fund.

Submission stops. Pick another fund, or drop the item.

Food & beverage is over this fund’s 30% cap.

Proceed with a waiver. The treasurer sees the flag before deciding.

Example rules from a template. Each club sets its own rules, dollar limits and payout schedules.

One flat price for the whole club.

Set by how much your club spends in a year, not how many members you have. Unlimited members, reviewers and requests on every plan.

Club

For clubs that spend under $25,000 a year.

$200 / year

or $20 / month

Create a club

Team

For clubs that spend $25,000–$100,000 a year.

$600 / year

or $60 / month

Book a setup call

Competition

For teams that spend over $100,000 a year.

$2,000 / year

or $200 / month

Book a setup callAsk about founding pricing

Founding clubs: sign before December 31, 2026 and your price is locked for 3 years. Competition teams pay $1,500 a year instead of $2,000, payable as two $750 semester invoices.

Can't pay by card? We invoice by semester at the monthly price, or by year. Email us

Yearly plans include two months free. Prices are per club, in USD.

Stop rebuilding your tool every June.

Reqest is the tool your club would build for itself, and it keeps working after the seniors graduate.

Try the demoBook a setup call

No sign-up needed. The demo uses sample data.

Create a club